I went through the Manuals and on the net to have an overview of the standard functionality and to test it on our environment.
But when implementing and testing it is not working same.
See below scenarios :
userid approverid PO approval limit unlimited PO email
UserA UserB 1000
when I log on as UserA and create a PO with Amt less than Rs1000, it still goes to UserB for approval. From what I read, It should have allowed to Release the PO as UserA Purchase limit is Rs1000.
It seems that the PO approval Limit is set on the approverid and not on userid.
I did another setup to try understand the functionality:
UserA UserB 2000
UserB UserC Yes
UserC UserC Yes
I logged on as UserA and create a PO with Amt 3000, it goes to User B for approval and PO Status is set to Pending Approval.
UserB get the record in Approval Entries, he approves it but PO Status remains as Pending Approval and waiting UserC to do the final approval and release the PO.
So this confirm that the PO approval limit we set on UserA is actually assigned to the approverid (UserB – limit Rs2000).