In a business, emails play an essential role as they are the most commonly used communication mode. When it comes to emails, most of the business organizations favor using Microsoft Outlook to organize and manage emails efficiently. However, sometimes, while working with MS Outlook users face duplicate emails problem. When duplicate emails are present in the Outlook mailbox, then the workflow of the users is affected indirectly. There are many issues faced by the user due to Outlook duplicate items, such as storage issues, the performance of MS Outlook degrades, etc. Thus, to remove duplicate emails in Outlook becomes crucial for the user.
Now, the question arises, how to eliminate Outlook duplicate? The user can easily remove duplicate emails in Outlook archive by following the method explained in the below-mentioned section.
Here are some reasons listed below that cause duplicate data items in Outlook:
For most of the users, manual solutions are quite complicated. Thus, they search for a simple yet instant way to eliminate duplicate emails in Outlook. So, the users can opt for Shoviv Outlook Duplicate Remover. With this utility, the user can also delete Outlook duplicate contacts along with emails, from Outlook 2019/2016/2013/2010, etc. without any data loss. The software is designed with the user-friendly interface which makes easy for technical and non-technical users to work with it.
Duplication of emails in Outlook is a very complex problem for all the Outlook users. Additionally, it makes difficult for the user to work with Outlook and workflow is also disturbed. Thus, it becomes important for the user to remove all Outlook duplicate emails immediately. To help out all the Outlook users, we have introduced a third-party Outlook Duplicate items Remover tool.
Before you get ready to remove the duplicate items of Microsoft Outlook or Exchange online plan, you need to find the cause of the problem and then solve the problem. However, if you cannot do anything, then here is the help for you. Below mentioned are five ways to remove duplicate files from Outlook mailbox.
1) Configure the rules correctlyCheck whether the Outlook rules are configured correctly or not. If rules are not set appropriately, it will create confusion among different email folders. Configure the rules correctly.
2) Set the inbox updates frequencyYou need to increase the inbox update frequency. Start Outlook and then go to Send and Receive. Now select Define Send or Receive Groups. Now set the value within 15-30 minutes.
3) Clean Up inboxOutlook has numbers of utilities and add-ins, which can help you to clean-up the duplicate emails easily. Perform the below steps to clean up your mailbox:
4) Antivirus ApplicationIf you found duplicate files in your mailbox, it could be due to the closing of the server connection and settings of the Antivirus application. If the server connection is not shut down properly, then emails that are not flagged as received will create the duplicates. For resolving this, you need to go through the manual of Antivirus application and disable the email protection. We do not recommend this step as disabling the antivirus can result in severe issues if any virus attacks your PC via an email.
5) Third-Party Outlook Duplicates RemoverYou can also opt for a reliable Third-Party Outlook Duplicate Remover tool for permanently removing the Outlook duplicates. The third-party tools are developed in such a way that you do not need to worry about duplicate emails or other duplicate Outlook items anymore.