Post Misc. charges at time of Product receipt

Dear readers

The SCM-costing team in collaboration with SCM-Procurement team are happy to introduce a capability requested by customers for many years.

We introduce the capability of accounting for Misc. charges already at time of posting Product receipt.

This capability will provide customers with the opportunity to better estimate cost of purchase and avoid cost fluctuations at time of Invoice.

Configuration:

As this capability directly impact valuation of inventory assets and thus can be considered a change in accounting principle the feature will be controlled by a new parameter.

Path: Procurement and sourcing/Setup/Procurement and sourcing parameters

Note: In next major release of Microsoft Dynamics AX this capability will not have its own parameter but will be controlled by the Accrue liability on product receipt parameter on the Item model group.

We recommend the following parameter settings for accounting of inventories. Applying these recommended settings will make reconciliation to General ledger much simpler at end of fiscal period.

Module/Form

Parameter

Recommended setting

Inventory Management/Item model group

Post physical inventory

Yes

Inventory Management/Item model group

Post financial inventory

Yes

Inventory Management/Item model group

Accrue liability on product reciept

Yes

Accounts payable/Accounts payable parameters

Post product reciept in ledger

Yes

Procurement and sourcing/Procurement and sourcing parameters

Generate charges on product reciept

Yes

Accounts receivable/Accounts receivable parameters

Post packing slip in ledger

Yes

Production control/Production control parameters

Post picking list in ledger

Yes

Production control/Production control parameters

Post reports as finished in ledger

Yes

 Note: If you want to account for Misc. charges at time of posting product receipt and has checked marked “Generate charges on product receipt” you must as minimum also check mark “Post physical inventory” and “Post product reciept in ledger”

Defining Misc. charges:

Before the Misc. charge will be accounted at time of posting product reciept it has to fulfil certain requirements.

Misc. charge code:

The Misc. charge code has to be configured so it will be accounted as Inventory asset.

In Fast tab Posting under field group Debit the Type has to be Item. The Credit type can be either Ledger or Vendor.

 

Misc. charge calculation categories:

Not all Misc. charge calculation categories will post at time of Product reciept. The table below list the Misc. charge calculation categories applicable and how the value is calculated.

Misc. charge calculation category

Applicable charge value on product receipt line

Applied amount

Pcs

As per purchase order line applicable charge value

Received Quantity * Pcs value rate

Percent

As per purchase order line applicable charge value

Receipt net amount * % value

Proportional *

(Purchase order line applicable charge value / ordered quantity) * Received quantity

(Received quantity / Ordered quantity) * "PO line proportional Value"

*Proportional: A new Misc. charge calculation categories delivered as part of the feature

Note: Misc. charge calculation category = Fixed. No cost will be accounted for at time of posting Product reciept. The cost will still be accounted for at time of Invoice.

Note: Sales tax on Misc. charges will not be posted at time of product reciept.

Auto charges:

Auto charges will now be applied on time of Product receipt if records correspond to the rules defined above.

 

Example:

Prerequisite for the example:

Item: Misc. charge D1

Valuation method: Moving average

Auto charge: 10.00 Category = Percent

Misc. Charge: 200.00 Category = Proportional

Indirect cost: 1.00 % on purchased price + Misc. charge cost

1. A purchase order of 10 pcs. is created. The unit cost is agreed at 100.00

 

2. Adding Misc. charge manually

 

3. Allocate the Misc. charges

 

4. Confirm PO

5. Post Product reciept.

  • Because of insufficient stock at the supplier a
    partial delivery of 5 pcs will be received

  • Select “Receive now quantity” in field Quantity

 

Press button Charge: The user can validate the Misc. charges calculated by the system for the specific Product reciept prior posting.

Line net amount = 5 * 100.00 = 500.00

Charge code 04: 500.00 * 10% = 50.00

Charge code INS: 5/10 * 200.00 = 100.00

 

Press OK to post Product receipt

6. Validating posting of Product reciept

Purchase cost transactions

 

Validating the voucher

 

Account

Name

Calculation

Direction

Amount 

600510

Indirect cost absorption

650 *1%

Credit

6.50

142100

Inventory

500.00 + 100.00 + 6.50

Debit

656.50

150690

Purchase accrual

5*100.00

Credit

500.00

600150

Auto Misc. charge absorption

500.00 * 10%

Credit

50.00

606200

Misc. charge absorption

(5/10) * 200.00

Credit

100.00

 

Validating the physical cost amount on Inventory transaction


 
7. Post a Product reciept of the remaining 5 pcs.

  • The postings are identical with the above

 

Account

Name

Calculation

Direction

Amount 

600510

Indirect cost absorption

650 *1%

Credit

6.50

142100

Inventory

500.00 + 100.00 + 6.50

Debit

656.50

150690

Purchase accrual

5*100.00

Credit

500.00

600150

Auto Misc. charge absorption

500.00 * 10%

Credit

50.00

606200

Misc. charge absorption

(5/10) * 200.00

Credit

100.00

 8. Post Invoice of all 10 pcs and validate postings

  1. The system will automatically reverse the Misc. charges postings done at time of
    Product reciept.
  2. The system will automatically apply the same Misc. charges codes at time of Invoice
    1. New calculations will be performed as the base
      amount (Unit price) could have changed
    2. Additional Misc. charges code can be added

For simplicity in this example no change in unit price or additional Misc. charges are added

 

Voucher of Invoice

 

Account

Name

Direction

Amount 

600510

Indirect cost absorption

 Credit

0.00

142100

Inventory

Debit

0.00

150690

Purchase accrual

Debit

1000.00

600150

Auto Misc. charge absorption

Credit

0.00

606200

Misc. charge absorption

Credit

0.00

211100

Vendor Balance

Credit

1000.00

Note: You will see a few 0.00 postings in the voucher. These are related to a current limitation in posting engine and will be addressed at a later time. The postings are not effecting any balances in General ledger.

Inventory transactions after invoice

 

Released versions:

The feature will be made available for following releases of Microsoft Dynamics AX.

  • Microsoft Dynamics AX 2012 R3
  • Microsoft Dynamics AX 2012 R2 (This will beavailable at later time)
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